Identifying how best to use the time available to you day-to-day is a vitally important component of any successful approach to project management. A well-integrated scheduling process allows you to manage your time more effectively, to prioritise the completion of urgent tasks, and to better analyse your activities in order to meet tight deadlines and satisfy the demands of customers and clients.
Scheduling is the practice of planning your daily activities so that you can achieve your goals and priorities in the time you have available. Interruptions and delays on tasks can throw important projects into jeopardy if a strong scheduling framework is not put in place. With an effective scheduling tool, you can ensure that you have enough time for essential tasks as well as providing added contingency time in the event of the unexpected occurring.
Using an automated management system such as mWorkerCIS allows you to harness the power of scheduling tools to ensure that deadlines are being met and projects are coming in under budget. You can also significantly reduce the errors associated with manually prepared schedules and allow your employees a greater degree of control over the planning and organisation of their tasks. mWorkerCIS is a mobile workforce management system which has a range of functionality that can help your organisation to improve and streamline the process of time management and scheduling. These include:
1. Scheduling Reports
Using mWorkerCIS, reports created by an organisation can be scheduled to be sent by email to a specified user. The scheduled reports can be set to be sent after a certain period of time for as long as specified. For example, a schedule for a report can be sent weekly for a period of one month. As report content is accumulated automatically, this process greatly reduces the time taken for the likes of a Monthly review.
2. Scheduling Jobs
Jobs or Tasks created by an organisation can also be scheduled and assigned to specific users or a group of users after a certain period of time. The schedule can continue to occur for as long as required – for example, a job can be assigned daily to a user for a period of four weeks. This allows clients to build out a set of tasks and jobs that can be issued to workers when they become relevant rather than inundating workers with a large number of future tasks.
3. Assets and scheduling
Examples of asset types include projects, clients, employees, machinery, houses, buildings, products, etc. Using mWorkerCIS, you can create instances of those assets. Job schedules can then be set up against any particular asset – for example, Service forms for a piece of equipment or inspection/audits for a certain building.
4. Time tagged reports
Geo and time tagged reports of work done, safety hazards, problems and necessary work changes including start and finish times and photographic evidence can be made available in real-time. This allows mWorkerCIS users to easily review work done versus time issued and due date ensuring tasks are being completed on time.
If your organisation finds itself struggling to cope with the demands of managing a mobile workforce, mWorkerCIS provides a single source of truth which can streamline your information-gathering processes and use scheduling tools to ensure that all work is completed on time meeting the demands of your customers and clients.